Simpson Amble Associates
Privacy Notice
Who Are We
Simpson Amble Associates Ltd is the data controller responsible for the personal information collected through this website.
Contact Details
Simpson Amble Associates Ltd
C/O Perch Co-working
Franklins House
Wesley Lane
Bicester
OX26 6JU
Email: hello@simpson-amble.co.uk
Privacy Enquiries Email: privacy@simpson-amble.co.uk
Purpose of this Privacy Notice
Simpson Amble Associates is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Notice explains how we collect, use and protect personal information when you visit our website or contact us through it.
When you contact Simpson Amble Associates, whether to ask a question, request a quotation or engage our services, you are trusting us with your personal information. When we process your information, we do so in accordance with UK data protection legislation. We are committed to handling personal information fairly, securely and transparently. We will only collect the information we genuinely need, explain why we need it, protect it appropriately and retain it only for as long as necessary.
This notice explains what personal information we collect, why we collect it, how we use it and the choices available to you. If you have any questions or would like clarification on any aspect of this Notice, please contact us using the contact details provided at the beginning of this document.
Definitions
To help explain some of the terms used in this Notice, the following definitions apply:
Information We Collect
The information we collect from the website, by email, through social media, meetings and telephone conversations enables us to deliver the service you requested. During the course of handling your enquiries and delivery of our service, we may need to process:
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your name;
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your organisation details;
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email address;
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telephone number;
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details of your enquiry;
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technical information such as your IP address, browser type and website usage statistics.
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Business requirements relevant to your enquiry
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Details relating to the services you requested
We only collect personal information that you choose to provide or that is necessary for the operation of the website and the delivery of our services.
How We Use Your Information
We may use personal information for the following purposes:
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respond to enquiries
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provide quotations
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deliver consultancy services
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communicate with clients
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comply with legal obligations
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improve our website and services.
We do not sell your personal information.
Lawful Basis for Processing Your Personal Information
We may process personal information under one or more of the following lawful bases:
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Legitimate Interests
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Contract
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Legal Obligation
How Long We Keep Information
We retain personal information only for as long as necessary. These retention periods reflect our legal obligations, contractual commitments and legitimate business requirements. Typical retention periods include:
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General enquiries – 1 year
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Business contacts – 5 years after the last meaningful interaction
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Contracts and financial records – up to 7 years where legally required
Sharing Your Information and Why
We limit the sharing of your personal information to the third parties that support our business operations or where required by law. This may include:
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professional advisers;
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accountants;
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Microsoft 365 and other trusted cloud service providers;
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business software providers;
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regulatory authorities where legally required.
International Transfers
Some of our trusted service providers, including Microsoft 365, may process information outside the United Kingdom.
Where this occurs, appropriate safeguards are applied in accordance with UK GDPR.
Your Rights
Under UK GDPR you have the right to:
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access your personal information;
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request correction;
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request erasure where appropriate;
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object to certain processing;
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request restriction of processing;
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request data portability where applicable.
You do not need to use a specific form to exercise your rights. We will accept requests made by email, post or any other reasonable means. Our Individual Rights Request Form is available to help you provide the information we need to process your request efficiently. privacy@simpson-amble.co.uk
Before responding to certain requests, such as a Subject Access Request (SAR), we may need to verify your identity to ensure that personal information is disclosed only to the correct individual.
The level of identity verification requested will be proportionate to the nature of the request and the information involved. Where appropriate, we may ask you to provide evidence of your identity, such as a current passport, a current UK driving license, a recent utility bill or bank statement showing your name and address, other appropriate documentation.
Where additional identification is required, we will explain what information is needed, why it is required, and how it should be provided securely.
We will only request the minimum amount of information necessary to verify your identity and will handle any identification documents in accordance with our Data Privacy Policy.
Copies of identity documents are kept for no longer than is necessary to verify your identity and process your request, unless we are required to do so by law.
Complaints
If you have any concerns about how we use your personal information, please contact us first so we can try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office (ICO).
Changes to this Notice
This Privacy Notice may be updated from time to time to reflect changes to our website, our services or legal requirements.
Notice Reference: SAA-POL-002
Version date: June 2026